terms & conditions

TERMS & CONDITIONS

Terms of Business
Simply Travel Direct Limited and is a member of ABTA Limited, ABTA No A4888 which means you have the benefit of ABTA's assistance and Code of Conduct. Many of the travel arrangements that we sell are protected in case of the financial failure of the travel company. Please ask us about the protection that applies to your booking.

These are the terms on which Simply Travel Direct will make a booking for your travel or holiday requirements. When making a booking, we will arrange for you to enter into a contract with the Principal (Tour Operator/ Airline/ Cruise Company or other Supplier) named on your receipt. Where the Principal is a Tour Operator who holds an ATOL (Air Travel Operators Licence), the licence number is clearly shown on your receipt. As Agent, we accept no responsibility for the acts or omissions of the Principal or Supplier or for the services provided by them. The Principal's(s') or Supplier's(s') Terms and Conditions will apply to your booking and you are bound by the terms and conditions of the Principal or Supplier and we advise you to read these carefully as they do contain important information about your booking. Copies of the terms and conditions can be found in the relevant brochures or can be supplied to you on request.

All travel arrangements which we provide or which are sold through us are not an offer by us to sell any travel arrangements but an invitation to you to make an offer to the suppliers of the arrangements. We are free to accept that offer on behalf of those suppliers or to reject it.

Governing Law

This web site has been designed for use within the United Kingdom and by accessing the web site, you are agreeing to the fact that any disputes which may arise, will be dealt with by the Courts of England and that English law will apply.

You can have access to any part of the web site and print any page for your personal use. You cannot copy, display, reproduce or publish any material on this web site to use for commercial purposes.

Disclaimer

The information displayed on this website, is obtained from a number of sources, including brochures of Operators for whom we act as Agents. Facilities and services may be subject to change, therefore whilst making every endeavour to ensure the information is correct, Simply Travel Direct cannot guarantee the accuracy of this information.

We reserve the right to alter the prices of any of the travel arrangements shown. You will be advised of the current price of the arrangements that you wish to book, before your contract is confirmed.

This web site contains links to other sites and Simply Travel Direct is not responsible for the content of these linked web sites. PLEASE NOTE: External sites may not be members of ABTA.

PLEASE NOTE: Any links on this web site which are provided to help you find further information, are not the responsibility of Simply Travel Direct.

The terms and conditions of this web site are subject to change. By browsing this web site, you are bound by the terms and conditions in force at the time you are browsing.

Reservations

All holidays advertised are subject to availability. Prices displayed are based on maximum occupancy and should be used as a guide only. A final costing will be provided to you when all details have been obtained, prior to confirmation of your booking.

Our web site is updated on a regular basis but due to the fluid pricing in place with most Tour Operators, we cannot guarantee the availability of any holiday, accommodation or flight at the advertised price.

All travel arrangements purchased as a result of using this web site are subject to the terms and conditions of the Principal (i.e. Tour Operator, Carrier, Accommodation etc) and constitute a legal agreement.

Accommodation ratings displayed may be official Tourist Board ratings or Tour Operator's own ratings and there may be a difference between the two. In addition, ratings can differ from Operator to Operator. Tour Operators often use letters or keys for the accommodation ratings, eg 3A or 4T. These are uniform throughout their brochure but are not necessarily the official rating of the country of destination nor are they to be compared with ratings within the UK.

    To assist, some commonly used abbreviations:-
  • RO: Room Only
  • SC: Self Catering
  • CA: Catered For
  • BB: Bed & Breakfast
  • HB: Half Board
  • FB: Full Board
  • AI: All Inclusive (included items can vary - check individual accommodation details)
  • MP: Meal Plan
  • FO: Flight Only
  • AOA: Allocated on Arrival
  • TOD: Ticket on Departure

The standard international practice is to let rooms from Midday to Midday. However times do vary. Check-in times are usually between 2pm and 3pm, check-out times between 11.00am and 12noon on the day of departure. Therefore if you check-in immediately after a night flight, this would normally count as one night's accommodation. Similarly if your return flight is at night, you will normally be required to vacate your room at 12noon prior to leaving for the airport. Day rooms are subject to availability/cost and should be arranged locally with the accommodation management.

The luggage allowance for Tour Operators and Airlines can vary and it is your responsibility to check the amount allowed, before travelling. In some instances it is possible to pre-pay to increase the amount of luggage allowance.

Restrictions apply to items permitted to be carried as hand luggage view www.gov.uk/hand-luggage-restrictions

Errors on Website

We take reasonable care to ensure that the information on our website is accurate, complete and current, there may be instances when information about a Product contains inaccurate or incomplete data, including data about the Product's price, description or availability. We make no warranty or guarantee that the information on our website is error-free, complete, or current. We reserve the right to correct errors and/or update the content on our website at any time without notice. We also reserve the right to refuse or cancel any order containing any error or inaccuracy, including after the order has been submitted, whether or not the order has been confirmed and your credit card charged.

Late Bookings

If you book a 'late' holiday and your accommodation is 'allocated on arrival' please be aware that special requests will not be available and therefore if you have any special needs, medical requests etc, you are strongly advised to book named accommodation.

In addition, many Tour Operators reduce the luggage allowance on 'late' deals to a maximum of 15kg. Transfers are not always included (available at extra cost)

Flight meals are not always included (available at extra cost)

Tickets often have to be collected at the airport (a charge is made for this by the Tour Operators)

Allocated on Arrival, Special Needs 0r Special Requests

If your accommodation is 'allocated on arrival', special requests will not be available nor will we be able to advise you accommodation/resort details prior to departure. You will be advised of your accommodation/resort upon arrival at your destination airport. 'Allocated on arrival' holidays are not suitable for passengers with impaired mobility or specific needs, eg children's facilities etc.

Regarding special requests for named accommodation, for example, low floor, adjoining rooms etc, we will pass these requests onto the Tour Operator but would stress that they are only requests and cannot be guaranteed.

Information for Customers with Disabilities & the Procedure for Special Requests

It is your responsibility to ensure that you provide all the relevant details of your requirements at all stages of your journey, before you make a reservation. You can use the ABTA checklist, Checklist for Disabled and Less Mobile Passengers, on www.abta.com - go to Consumer Zone and select 'Accessible travel'.

Booking Details

When a booking is made, all details will be read back to you. Once you have confirmed these details, we will proceed to confirm the booking with the Principal or Supplier. Please check thoroughly that all names, dates, timings etc are correct upon receipt of your documents. Should any detail be incorrect, please advise immediately within 24 hours, by contacting our Customer Service Centre on telephone number 0845 367 8000 or email sales@simplytraveldirect.com. Any changes to these details may incur charges. Please ensure that all the names given are the same as the relevant passport.

Where we act as Agent for an ATOL holder, and you will be sent the ATOL holder's certificate if applicable.

Confirmation

Passengers should assume that all bookings made are sold on a totally non-refundable basis unless otherwise advised by us. All cancellations by a client must be in writing. If a client cancels a booking the deposit will be retained by us or the Tour operator as fee to cover costs/expenses, and the clients are liable for all expenses and liabilities incurred by us, if the cancellation costs exceed the deposit.

Reductions for Children

Please note, when selecting your child(s) date of birth on our booking system it must match the date of birth that is shown on their passport. Proof of any children(s) in your party will be required upon check-in at your hotel in order to confirm any booking discounts that were offered based on your children(s) age. We will not be held responsible for any errors made and we reserve the right to charge any additional cost(s) at the full hotel rate, plus any administration fee(s).

Data Protection Policy

Your Booking
In order to process your booking and to ensure that your travel arrangements run smoothly and meet your requirements, we need to use the information you provide such as name, address, any special needs/dietary requirements etc.

We take full responsibility for ensuring that proper security measures are in place to protect your information. We must pass the information on to the relevant suppliers of your travel arrangements such as your Tour Operator, airlines, hotels, transport companies etc. The information may also be provided to security or credit checking companies, public authorities such as customs/immigration if required by them or as required by law.

If you are travelling to the United States, the US Customs and Border Protection will receive this information for the purposes of preventing and combating terrorism and other trans-national serious crimes.

Additionally, where your holiday is outside the European Economic Area (EEA), controls on data protection in your destination may not be as strong as the legal requirements in this country. We will not however, pass any information onto any person not responsible for part of your travel arrangements. This applies to any sensitive information that you give to us such as details of any disabilities or dietary/religious requirements. (If we cannot pass thisinformation to the relevant suppliers, whether in the EEA or not, we cannot provide your booking. In making this booking, you consent to this information being passed onto the relevant persons).

Usually your Tour Operator or other Principal will pass this information onto their Suppliers once we have provided it to them. The Tour Operator or other Principal's use of your information is subject to their policy, both in respect of your booking and any future marketing and is their responsibility. Please ask for a copy of this if you would like to see it.

Your data controller is Simply Travel Direct.

You are entitled to a copy of your information held by us. If you would like to see this, please ask. (We will make a nominal charge for supplying this).

Payment

You will be required to pay a deposit or make full payment of your booking for all reservations departing within 12 weeks. Where you only pay a deposit, you must pay the full balance to Simply Travel Direct by the balance due date notified to you which is 12 weeks before. If full payment is not received by the balance due date, we will notify the Principal or Supplier who may cancel your booking and charge the cancellation fees set out in their terms and conditions. In addition, we reserve the right to charge an administration fee from £40 per booking for late payment.

We cannot accept overseas cards, for balances or new bookings. We would need a bank transfer ONLY if paying using an overseas account, our bank details are available upon request.

It is important that you understand that payment at the time you are making your booking does not in itself mean that your booking is confirmed. Your booking is only confirmed when we send you an email confirming acceptance, including a valid booking reference number from us (not an online provisional booking reference number). It is at this time that a binding contract comes into existence between you and us and between you and our suppliers (as applicable), Because we are making live reservations with travel providers we have to have the security that we have appropriate payment from you and hence your initial payment to us is your authority to us to confirm your booking with the travel provider. If unexpectedly in the short time between your payment and us seeking to confirm your booking with the travel provider the travel product has become unavailable and we cannot obtain an alternative acceptable to you, you will of course have the option to receive a complete refund of the money you have paid for that product or offered an alternative product. You must also understand that this refund will only apply to the product which is unavailable and any other bookings will not be affected.

A handling charge of 2% will be made on credit card payments with the exception of American Express which is 3%, overseas credit cards and business cards where the handling charge is 2.5%. There is no charge for Visa Debit cards, Bank transfers or cheque payments, please allow 7 days for cheques to clear payment, so cheques should be paid at least 7 days before the balance due date.

Credit Card Charge: 2%
American Express Charge: 3%
Visa Business and Overseas Credit Card: 2.5%
Visa Debit Charge: No Charge
Bank Transfer: No Charge
Cheque Payment: No Charge

Flight Times & Tickets

All flight times are provisional and subject to change as per the carrier's terms and conditions. All times are based on the 24 hour clock (i.e. 00.00 to 11.59 is am (morning) and 12.00 to 23.59 is pm (evening)) and local times are quoted throughout. Many airlines require reconfirmation of travel arrangements, outbound and inbound, 48 hrs before departure.

Paper tickets are normally despatched within fourteen days of departure with the exception of late bookings where they are collected at the airport. If travel documents are not received within seven days of departure, please contact our Customer Services Department on 0845 367 8000 or email sales@simplytraveldirect.com Electronic tickets (e tickets) will be sent by email unless we receive instructions to send them by post.

PLEASE NOTE: All holidays and flights on this web site are for departure in the UK.

Hotel & Transport Availability

When you submit your provisional online booking the hotel accommodation or transport availability and prices, including any special offers cannot be guaranteed until the reservation process has been fully completed by one of our team. If the hotel or transport becomes unavailable during the booking process one of our team will contact you via phone or email.

We strongly advise that if a hotel is confirmed with recreational facilities including pools the closure information is subject to change, no compensation or refunds shall be given should one or several of the facilities close. You may wish to modify your reservation due to the closure at the applicable modification fees.

Alterations

Our receipt of a deposit and the lodging of a booking form does not constitute confirmation of the booking. Confirmation or otherwise is given separately in a form of an ATOL receipt for flight inclusive bookings.

Amendments made by tour operators

We reserve the right to advise you of any increases to extras or additional add ons that are imposed by the tour operator. You will then have the option to continue with the additional extra at the applicable extra cost or remove the extra and have the reduction applied to the reservation.

Validity of tickets

Return tickets are only valid for dates specified on the tickets unless a change is made by the company, or at the passengers request and make an additional charge at our discretion.

Information given in the booking form

Information given in the Booking form is accepted by the Company as being correct unless subsequently amended in writing. We therefore do not accept any responsibility whatsoever, for any inconvenience or financial loss caused by wrong information being supplied to the company.

Cancellations or Amendments

You may cancel your booking at any time. However, cancellation charges will apply up to 100%. The percentage is assessed subject to the period of notice that is given by you. Please note that transportation is subject to 100% cancellation charges in every instance.

We do require notice of your cancellation in writing by e-mail or post, So to cancel your reservation, instructions must be sent in writing from the lead passenger on the booking and will not take effect until received by us.

E-mail sales@simplytraveldirect.com or write to Customer Services Department, Simply Travel Direct, 15 Queens Road, Buckhurst Hill, Essex IG9 5BZ.

Charges are set by Tour Operators in accordance with their booking conditions, which govern the contract. Most cancellation charges are based on a sliding scale with a percentage of the holiday cost payable in cancellation fees. The scale rises the closer it is to departure date. In addition, amendments are subject to the Principal's terms and conditions and must be authorised by the lead passenger on the booking. Contact Customer Service Department by e-mail, letter or telephone to ascertain the costs involved. Simply Travel Direct reserve the right to make an administration charge, in addition to the Principals, as stated below.

Please note that admin fees do apply at an extra cost to the tour operators cancellation fees. The charges that apply are up to £100 per person and are payable if amendments or cancellations are made by the consumer. Certain packages we sell are non-exchangeable and non-refundable.

Changes to your booking

All requests to alter a confirmed booking will be charged administration fees. There will be an administration fee from £10.00 per booking if additional extras are added to your booking after 24 hours of making the reservation.

Alterations to self drive holidays will incur an administration fee from £20 per booking.

Changes of requested travel arrangements

All requests by passengers to alter travel arrangements must be made in writing or made in person. Should a firm booking already be held a minimum charge of £50 Per Person upwards, will be made to change the dates of travel subject to conditions of booking/ticket and availability.

Insurance

It is a booking condition of all principals, tour operators & suppliers that you have adequate travel insurance. We strongly advise, when travelling abroad, you take adequate travel insurance to cover you and your party against the cost of cancellation by you; the cost of assistance (including repatriation) in the event of accident or illness; loss of baggage and money; and other expenses. Failure to disclose relevant information may invalidate your policy eg pre-existing medical conditions.

Passengers must take out travel insurance and details of our special facilities are available. Neither we nor any of our Agents or Servants shall be liable or responsible for any loss, damage, and injury. Delay or inconvenience whatsoever to any traveller or his luggage or other personal property sustained or suffered in, or during, any passage, journey, trip or stay, or in respect of any accommodation or in the carrying out of any arrangements booked through us. In the case that you decline insurance you may be asked to sign an indemnity form, or provide details of alternative cover. No insurance will be issued until the full premium has been received.

We would request that you supply us with details of your Insurer and policy number to keep on file.

In the event of a claim, our maximum liability is restricted to the total amount paid to us by the claimant less any expenses incurred.

Travel tickets & documentation

Our responsibility is to provide tickets for collection at our office. Tickets posted to clients are done so at the client's risk. Any costs arising from non-delivery will be borne by the client. For late bookings collection of tickets at the airport will be arranged charges will apply.

Delivery of Travel Tickets & Documents

Documents will be sent by ourselves to you by email unless requested to be sent by post. Tickets posted to clients are done so at the client's risk. Any costs arising from non-delivery will be borne by the client. Once the documents leave our offices, we will not be responsible for their loss unless such loss is due to our negligence. If tickets or other documents need to be re-issued, any costs incurred must be paid by the client. You can ask for delivery by other means subject to the charges below.

For late bookings collection of tickets at the airport will be arranged charges will apply.

Passports & Visas

We can provide general information about the passport and visa requirements for your trip. Your specific passport and visa requirements and other immigration requirements for you and your party are your responsibility and you should confirm these with the relevant Embassies and/or Consulates. Due to continuing changes regarding visa and passport rules and regulations, it is essential that British Citizens check for up to date information relating to your specific destination. Visit www.gov.uk/foreign-travel-advice for the latest information on visa and passport requirements for the country you are visiting. Neither the Principal(s) or Supplier(s) nor we, accept any responsibility if you cannot travel because you have not complied with any passport, visa or immigration requirements.

All passengers must hold valid passports and most countries stipulate that there is a minimum of at least 6 months validity remaining on the passport after your return date. If your passport is in its final year, you should check with the Embassy of the country you are visiting.

Everyone over the age of 16 must have their own passport. All children require an individual passport with the exception of children who currently appear on a parent's passport and are under the age of 16. Please note if a child is included on a parent's passport, they will only be able to travel abroad with that parent.

Special conditions apply for travel to the USA, please check uk.usembassy.gov.

All passengers must have individual machine readable passports and obtain authorisation to travel in advance of departure with an Electronic System for Travel Authorisation (ESTA). The ESTA can be applied and paid for online on the official website at https://esta.cbp.dhs.gov.

A visa is required for travel to Turkey which can be obtained either on arrival or before travel online (www.e-visa.gov.tr). Please note with effect from 31 December 2014, it will be essential to obtain your e-visa online before travel, failure to do so may result in refusal of entry.

Please take special note that for all air travel within the British Isles, airlines require photographic identification of a specific type. Please ask for full details.

For further information contact the Passport Office on 0870 5210410 or visit www.passport.gov.uk.

It is your responsibility to check visa requirements for your destination.

Up to date travel advice can be obtained from the Foreign and Commonwealth Office, visit www.fco.gov.uk/foreign-travel-advice.

The Foreign and Commonwealth Office (FCO) provide up to date information on safety issues worldwide, visit www.fco.gov.uk/knowbeforeyougo.

Non British Citizens, including other EU nationals, should contact the Embassy, High Commission or Consulate of your destination, for up to date advice on passport requirements.

Health

We can provide general information about any health requirements for your trip but you should check recommended vaccinations and other precautions from a qualified health professional, either a GP, practice nurse, pharmacist or at a travel health clinic for your own specific circumstances. For further information visit www.nathnac.org.

Final Travel Arrangements

Please ensure that all your travel, passport, visa and insurance documents are in order and that you arrive in plenty of time for checking-in at the airport. It may be necessary to reconfirm your flight with the airline prior to departure. Please ask us for details at least 72 hours before your outbound flight. You should take a note of any reference number or contact name when reconfirming. If you fail to reconfirm, you may be refused permission to board the aircraft and you are unlikely to receive any refund.

Complaints

Any dissatisfaction regarding your travel or holiday arrangements must be reported to the Principal or their local Supplier, Agent or Representative in resort, immediately. If you fail to follow this procedure there will be less opportunity to investigate and rectify your complaint. The amount of compensation you may be entitled to may be reduced or you may not receive any at all depending upon the circumstances. If you wish to complain when you return home, this should be done in writing by email or letter.

We are a Member of ABTA, membership number A4888. We are obliged to maintain a high standard of service to you by ABTA's Code of Conduct. We can also offer you ABTA's scheme for the resolution of disputes which is approved by the Chartered Trading Standards Institute. If we can't resolve your complaint, go to www.abta.com and use ABTA's simple procedure. Further information on the Code and ABTA's assistance in resolving disputes can be found on www.abta.com. You can also access the European Commission Online Dispute (ODR) Resolution platform at http://ec.europa.eu/consumers/odr/. This ODR platform is a means of registering your complaint with us; it will not determine how your complaint should be resolved.

Booking Fees & Service Charges

In certain circumstances, we may apply a booking Fee or service charge for the services we provide.

SERVICE CHARGES
Booking fees where applicable: Advised at time of booking
Cancellation or Amendment: Principal's charge + up to £50.00pp
Credit Card Charge: 2%
American Express Charge: 3%
Visa Business and Overseas Credit Card: 2.5%
Visa Debit Charge: No Charge
Bank Transfer: No Charge
Cheque Payment: No Charge
Tickets dispatched by insured delivery: Cost of Delivery + up to £50.00 per booking

ABTA Information

Simply Travel Direct is a Member of ABTA. ABTA and ABTA Members help holidaymakers to get the most from their travel and assist when things don't go according to plan. We are obliged to maintain a high standard of service to you by ABTA's Code of Conduct.

Contact ABTA, 30 Park Street, London SE1 9EQ, tel: 020 3117 0500.
Please do not hesitate to contact us if you have any queries or wish to add further travel arrangements.
Thank you for your custom and for visiting our website.

Simply Travel Direct
15 Queens Road
Buckhurst Hill
Essex, IG9 5BZ

Customer Services & Reservations: Tel: 0845 367 8000
Email: sales@simplytraveldirect.com
Customer Service Centre: Tel: 0845 367 8000
Simply Travel Direct Limited, registered office 15 Queens Road, Buckhurst Hill, Essex, IG9 5BZ. Company registration No 8724642 - VAT No. 189 1073 86.








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